50+ high-converting email templates for sales, support, and productivity
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💼 Sales Outreach Templates
3 templates
Cold Outreach - Software Solution
Quick question about [Company]'s email workflow
Hi [Name],
I noticed [specific observation about their company]. Many companies like yours struggle with email management, which can cost 2+ hours daily.
We've helped [similar company] reduce email processing time by 70% with our AI solution.
Worth a quick 15-min call to see if it's a fit?
Best,
[Your Name]
Follow-up After No Response
Re: [Original Subject] - Just checking in
Hi [Name],
I know your inbox is probably swamped, so I'll keep this brief.
Still interested in discussing how [specific benefit] could help [Company]?
If not, just let me know and I'll stop following up.
Thanks,
[Your Name]
Value-First Sales Email
[Free Resource] Email productivity guide for [Industry]
Hi [Name],
Saw your post about [specific challenge]. I put together a guide that might help: [Resource Link]
No strings attached - just thought it might be useful.
P.S. If you ever want to chat about email automation, I'm here.
Cheers,
[Your Name]
🛠️ Customer Support Templates
2 templates
Empathetic Problem Resolution
Re: [Issue] - We're on it
Hi [Name],
I completely understand your frustration with [issue]. That's definitely not the experience we want for you.
Here's what I'm doing to fix this:
1. [Specific action 1]
2. [Specific action 2]
3. [Timeline]
I'll personally monitor this and update you by [date].
Thank you for your patience.
Best regards,
[Your Name]
Proactive Issue Communication
Important update about [Service/Feature]
Hi [Name],
I wanted to reach out personally to let you know about an issue we discovered with [service/feature].
What happened: [Brief explanation]
What we're doing: [Actions taken]
What this means for you: [Impact and timeline]
We'll keep you updated every [frequency] until this is resolved.
Questions? Reply to this email - I'm monitoring closely.
Sincerely,
[Your Name]
🤝 Networking Templates
2 templates
Conference Follow-up
Great meeting you at [Event Name]
Hi [Name],
Really enjoyed our conversation about [specific topic] at [Event Name] yesterday.
As promised, here's [resource/link] we discussed.
Would love to continue the conversation over coffee sometime. Are you free for a quick call next week?
Best,
[Your Name]
LinkedIn Connection Request
Let's connect - [mutual connection/event]
Hi [Name],
[Mutual connection] mentioned you're doing great work with [their focus area].
I'm working on [your focus area] and would love to connect and learn from your experience.
Worth connecting?
Best,
[Your Name]
📊 Internal Communication Templates
2 templates
Project Update to Stakeholders
[Project Name] - Week of [Date] Update
Hi team,
Quick update on [Project Name]:
✅ Completed this week:
- [Achievement 1]
- [Achievement 2]
🎯 Next week priorities:
- [Priority 1]
- [Priority 2]
⚠️ Risks/Blockers:
- [Issue if any]
Questions? Let me know.
[Your Name]
Meeting Request with Agenda
Meeting request: [Topic] - [Proposed Date/Time]
Hi [Name],
Could we schedule 30 minutes to discuss [specific topic]?
Proposed agenda:
1. [Item 1] (10 min)
2. [Item 2] (15 min)
3. Next steps (5 min)
I'm available [time options]. Does any of these work?
Thanks,
[Your Name]
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